State Administrative Manual (SAM)

CHAPTER 3500 - Purchases

Note: Users May Download the Entire Chapter Here ("Print" or "Notebook" Version)

General 3500 
Competitive Purchasing 3503 
Prohibited Practices 3504 
Purchases from Sheltered Workshops 3504.2 
Purchases from Prison Industry Authority 3505 
Purchasing Authority 3506 
Authorization of Agreements 3507 
Procurement Services 3510 
Specifications Section 3510.1 
Agency Responsibilities 3510.2 
Quality Control Section 3510.3 
Rejection of Substandard Commodities 3510.4 
EmergencyPurchases 3511 
Confirming Estimates 3511.1 
Materials Expediting 3511.2 
Standards Sampling 3513 
Financial Profile Reports 3514 
Manufacturers' Warranties 3515 
SURPLUS PROPERTY
Disposal of Surplus Personal Property 3520 
Property Survey Board 3520.2 
Property Survey Reports 3520.3 
Transfer to the Surplus Property Office 3520.4 
Donations of State Property 3520.5 
Sale to Another State Agency 3520.6 
Public Sale 3520.7 
Discarded, Scrapped, Recycled or Dismantled for Salvage 3520.9 
Surplus Electronic Equipment 3520.10 
Surplus Electronic Equipment – Foster Youth 3520.11 
Donated Federal Surplus Property 3521 
Inspection of Used Federal Surplus Property 3521.1 
Loan of State Surplus Personal Property 3522 
Interdepartmental Equipment Rentals 3522.1 
SALEOR EXCHANGE OF PRODUCTS
Contracts 3530 
State Price Schedules 3531 
Master Service Maintenance and Rental Agreements 3532 
Notice of Contracts State Price Schedules and Master Service Agreements 3533 
Materials Management and Supplies Warehousing 3535 
Storage of Office Equipment 3536 
Requisitioning Procedures 3550 
Forms Used 3551 
Quarterly Requests 3552 
Consolidation of Intra-Agency Requests 3553 
Description of Articles 3554 
Limiting of Competitive Bidding 3555 
Items of Specified Brand or Trade Name 3555.1 
Noncompetitive Purchase of Equipment Repair Parts 3555.2 
Noncompetitive Purchase of Equipment to Intermember with Existing Equipment 3555.3 
Sales and Use Tax 3556 
Submission Procedure for Purchase Estimates and Requisitions 3558 
Exemption of Purchase Documents from Program and Budgetary Review by Department of Finance 3558.1 
Other Purchase Estimates 3558.2 
Areas Servedby Office of Procurement 3558.3 
Increase or Decrease of Estimates 3559 
Increase 3559.1 
Decrease 3559.2 
Purchase Orders 3565 
Purchase Order Changes 3566 
When Required 3566.1 
When Not Required 3566.2 
Blanket Purchase Orders 3568 
Discounts 3573 
TAXES
Federal Excise Tax 3574.1 
Sales and Use Tax 3574.2 
Transactions (Sales) and Use Tax 3574.3 
Sales and Use Taxes on Transportation Charges 3574.5 
Personal Property Tax Exemption 3574.6 
ProceduralSteps Purchase Orders 3575 
Departmental Procedures 3575.1 
Cash Purchases 3580 
Excise Tax ExemptionOn Purchases 3585 
CREDIT CARDS
General 3590.1 
Restrictions On Use of Credit Cards 3590.3 
Credit Card Invoice- Completion of 3590.4 
Removal of Credit Cards from Vehicles 3590.5