State Administrative Manual (SAM)

CHAPTER 8000 - Cash

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General 8000 
Centralized State Treasury System 8001 
Opening an Account 8001.1 
Authorized Signature File 8001.2 
Facsimile Signatures 8001.3 
Facsimile Signature (Signature or Rubber Plate) Destruction 8001.4 
Closingan Account 8001.5 
Accounts Outside The Centralized Treasury System 8002 
Fiscal Agents 8002.1 
Non-State Money 8002.5 
Receipt of Federal Funds 8003 
Cash Management Improvement Act 8010 
Federal Assistance Programs and State Departments Impacted by CMIA 8011 
Treasury-State Agreement 8012 
Principal Responsibilities 8013 
Non-Compliance by a State Department That AdministersCMIA Programs 8014 
Receipts 8020 
Documentation of Incoming Collections 8022 
Acceptance of Checks and Money Orders 8023 
Acceptance of Credit Cards 8023.1 
Safes and Vaults 8024 
Placement of Safes for Security Purposes 8025 
Deposits - Introduction 8030 
Approved Depositories 8031 
WhenTo Deposit 8032.1 
Method of Depositing 8032.2 
Verification of Deposits 8032.3 
Coin and Currency 8032.4 
REPORT OF DEPOSIT
Reporting of Large Deposits 8032.5 
Payment Card Deposits - General Instructions 8032.6 
Ordering Report of Deposit Forms 8033.1 
Completingthe Report of DepositForm 8033.2 
Adjustmentsand Corrections 8033.3 
Electronic Deposit Form 8033.4 
ENDORSEMENTS
General Endorsement Instructions 8034.1 
Endorsement Placement and Ink Color 8034.2 
Endorsement of Erroneous Warrants 8034.3 
Endorsement of Checks By Other Than Payee Agency 8034.4 
Endorsement of Remotely Deposited Images 8034.5 
LossBy Banks of Checks DepositedBy State 8035 
UnsignedChecks 8036 
Withdrawals 8040 
Checks 8041 
Examination Of Paid Checks For Alteration or Forgery 8041.1 
DeliveryOf Checks 8041.2 
Uncashed Or Unclaimed Agency Checks 8042 
Dishonored Checks 8043 
Dishonored Check Charge 8043.1 
Non-Conforming Images 8043.2 
Lost or Destroyed Agency Checks 8044 
Stop Payments 8045 
Release of Stop Payments 8046 
Overdrafts 8047 
Lossof Blank Check Stock 8048 
Paid Agency Checks 8050 
Reconciliations 8060 
Cash Overages and Shortages 8070 
Overages 8071 
Shortages 8072 
Counterfeit Currency 8072.1 
Separation of Duties 8080 
Separation of Duties(Automated Systems) 8080.1 
Separation of Duties (Combined Systems) 8080.2 
Check Signing Machines 8081 
Rubber Stamp Facsimile Signatures 8082 
General Cash 8090 
Agency Trust Fund Cash 8090.1 
Remittances To State Treasury 8091 
Detail To Be ShownOn Report To State Controller Of Remittance To State Treasurer 8091.1 
Report of Collections 8092 
Cash Receipts Register 8093 
Cash Disbursements Register 8094 
Refunds 8095 
Maximizationof Interest Earnings 8099 
ENDORSEMENTS
Retention of Checks and Files for Electronic Deposits 8035.1