State Administrative Manual (SAM)

CHAPTER 8400 - Disbursements

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Introduction 8400 
General 8400.1 
DISBURSEMENTS BY CONTROLLER'S WARRANTS
Payrolls 8421 
Purchase And Expense Claims 8422 
Invoices And Vouchers 8422.1 
Freight And Transportation Invoices 8422.1 
Gasoline And Oil Invoices 8422.1 
Invoices For Purchases By Sub-Purchase Orders 8422.1 
Invoices For Contractual Services 8422.1 
Blueprinting And Other Reproduction Invoices 8422.1 
Remitting And Reporting Income Tax Withheld 8422.2 
Claim Schedules 8422.2 
Stock Received Reports 8422.2 
Invoices Chargeable To More Than One Fund or Appropiation 8422.2 
Claims Recorded On Electronic Tape 8422.2 
Remittance Advice 8422.3 
Remittance Advice Envelope- STD.Form 403 8422.4 
Claim Corrections 8422.5 
Delivery of Warrants 8422.6 
Invoices PayableFrom Reverted Appropriations 8422.7 
Telephone Invoices 8422.11 
Vouchers For Purchase Of Federal Surplus Property 8422.11 
Revolving Fund Invoices 8422.11 
Prior Fiscal Year Changes 8422.11 
Consolidation Of Remittance For Utility Bills 8422.11 
Local Government Utility Users Tax 8422.11 
Training Invoices 8422.11 
Airline Invoices 8422.11 
Automobile Rental Invoices 8422.11 
Invoices From Sole Proprietor Vendors or Individuals 8422.12 
Reportable Payments 8422.19 
Reportable Payment Identification and Classification Requirements 8422.19 
State Agencies Reporting Annual Information Returns 8422.19 
Issuing Corrected InformationReturns 8422.19 
Consequences Of IncorrectReporting 8422.19 
Backup Withholding Notices (B-Notices) 8422.19 
Reportable Payment Income Tax Withholding 8422.19 
Posting Slips 8422.24 
Warrants Payable to Claiming Agency 8422.25 
Warrants Payable to Counties 8422.26 
Record of Payments 8422.31 
ClaimFor Damage To Or Stolen Employee's Personal Property 8423 
Refund Claims 8424 
Claims To Establish Revolving Fund Advances 8425 
Stop Payment Of Erroneously Issued Warrants 8426 
Lost or Destroyed Warrants 8426.1 
Lostor Destroyed Payroll Warrants 8426.2 
Warrants - Forgeries 8427 
Disbursements By Controller's Transfers - Payrolls 8451 
Plans Of Financial Adjustment 8452 
Preparation Of Plan Of Financial Adjustment 8452.1 
Approval Of Plan Of Financial Adjustment 8452.2 
Advance Payments For Reimbursement Services Contracts 8453 
Public Works Projects 8454 
SERVICES PROVIDED BY THE DEPARTMENT OF GENERAL SERVICES
Advances To The Department of General Services For Services Provided 8471 
RecordingAdvances 8471.1 
Electronic Fund Transfer for Department of GeneralServices' Invoices 8471.2 
Recording State Controller's Documents For Electronic Fund Transfer 8471.3 
Delinquent Department Of General Services' Invoices 8471.4 
Contested Department of General Services' Invoices 8471.5 
General Services Billing Information 8471.6 
InterestOn Liquidated Claims 8473 
Penalty For Late Payment On Construction Contract Claims 8473.1 
Late PaymentPenalties 8474 
Additional InformationAnd Provisions 8474.1 
Penalty Requirements 8474.2 
Penalty Calculation 8474.3 
Definition of Terms 8474.4 
Prison Industry Authority 8476 
RELEASE OF FUNDS AND PROPERTY OF DECEASED PERSONS
General 8477.1 
ReleaseOf Warrants Of A Deceased State Employee ToAPerson Designated By The Employee 8477.2 
Designation 8477.21 
ChangeOf Designee 8477.22 
Revocation of Designation 8477.23 
Transfer of Designation for Employee Accepting Employmentwith Another State Agency 8477.24 
Release of Warrants to Designee 8477.25 
Identification of Designee 8477.26 
Endorsement of Warrants tobe Released to Designee 8477.27 
RELEASE OF PERSONAL PROPERTY OF DECEASED PERSONS PURSUANT TO THE PROBATE CODE
General 8477.3 
Release of Personal Property Pursuant to Probate Code Section 13100 8477.31 
Claims for Payment of Tort Liabilities 8478 
RELEASE OF PERSONAL PROPERTY OF DECEASED PERSONS PURSUANT TO THE PROBATE CODE
Release of Funds and Property of Deceased Persons Pursuant to Letters of Testamentary or Letters of Administration 8477.32